Any person interested in applying should submit a resume with salary requirements to:

ILCW
201 W. Washington Av., Ste. 110
Madison, WI  53703
fax:  (608) 256-9301

Administrative Assistant

The Administrative Assistant provides clerical, administrative and operational support to the Independent Living Council of Wisconsin, a body appointed by the Governor to plan and coordinate services for people with disabilities. A majority of Council members are people with disabilities. The Administrative Assistant ensures that the Independent Living Council of Wisconsin’s vision, mission, and independent living philosophy are upheld subject to its policies.
I. Essential Functions

A. Office Management

1. Coordinate day-to-day office functions including, answering phones and responding to grievants and other correspondents.

2. Manage office, including keeping inventory, ordering supplies and equipment and signing contracts.

3. Manage website, including regularly evaluating accessibility and usefulness and communication with webmaster to ensure timely and accurate update of website.

B. Financial Functions

1. Manage accounts payable and receivable, including gathering, preparation and filing of checks, deposits and other financial documents.

2. Communicate with vendors and other financial partners, including investigation and resolution of financial matters

C. Council Functions

1. Negotiate and make hotel, catering, publicity and other Council logistical arrangements, including entering into contracts.

2. Enter data, prepare and maintain various reports and records necessary to support the Council in its functions.

3. Prepare meeting content, forms, agendas, minutes, correspondence and other documents as needed.

4. Make recommendations for establishment of policy with respect to office, financial, council functions and other areas for which the incumbent in this position will be responsible.

II. Marginal Functions

A. Other duties as assigned

1. E.g. attend conferences as a delegate of the Council.

III. Minimum Qualifications

A. Ability to meet physical demands of job:

1. Sit at computer or in meetings up to eight hours daily

2. Lift, push and/or carry folders, files and other objects weighing up to twenty pounds for up to two hours daily

3. Communicate in person, in writing and by phone up to eight hours daily

B. Other demands

1. Ability to use computer to write, design and manipulate data

2. Ability to plan for, work on and make progress on multiple tasks at a time

3. Ability to solve problems

4. Excellent written and oral communication skills

5. Must be able to work without close supervisiom

C. High school diploma or equivalent

D. Experience working in an office setting

1. Minimum of five years, including relevant, post-secondary courses.

2. Familiarity with standard office programs, e.g. Microsoft Office Suite, Adobe Acrobat Reader, Mozilla Firefox Browser

3. Accurately type 40+ words per minute

IV. Preferred Qualifications

A. Baccalaureate degree from an accredited College
B. Independent living or non-profit experience

1. Personal experience with a disability

2. Knowledge of centers for independent living (CILs) and independent living philosophy

3. Administration at CIL or other non-profit organization

V. Other Position Information

A. Reports to Executive Director
B. Full-time, Exempt (salaried)

Rev. Feb. 08