Prevail Conference Guide - Registration - Workshops & Events - Lodging 2014 Annual Conference on Independent Living July 28-31; Grand Hyatt, Washington, DC Presented by the National Council on Independent Living Welcome & Contents Dear Advocates, Times are tough. State budget cuts and sequestration are sweeping through Independent Living Programs across the nation, causing devastating effects for CILs and SILCs alike. Our Movement continues to be held hostage to the whims of bureaucrats with no regard for our values. Communities are being rocked by cuts to the services that allow people with disabilities to breathe the free air outside institutions. And there’s no end in sight. We know that consumer control works, and each of us represents that achievement. As advocates, we will come together in Washington next summer to remind legislators of the Independent Living Program’s significant successes and our impressive return on investments. We will take a stand and together, we will prevail. We cannot do this alone. I hope you’ll join us this July as we do the work that will bring our Movement to its full potential: a united people who will create a world in which people with disabilities are truly valued equally and participate fully. Kelly Buckland Executive Director National Council on Independent Living Image: NCIL Banner – “Injustice Anywhere Is A Threat to Justice Everywhere” – Martin Luther King, Jr. Contents - Welcome & Agenda - Events - Workshop Sessions - Hotels & Lodging - Access, Accommodations, & Resources - Airports & Transportation - What to Bring - Registration Details - Sponsorship, Exhibits, & Ads - Registration Form Registration: Register online at www.ncil.org Questions: Contact us at conference@ncil.org Important Notes - Participants must register for the Conference before being eligible for a discounted rate at the hotels. - Accessible rooms are reserved on a first-come, first-served basis. - Pleas review the Hyatt’s new 45 Day Cancellation Policy on page 13. Reservations - Grand Hyatt: 800.233.1234 - Identify yourself as a NCIL Conference attendee to receive the discounted rate. - Deadline: July 7, 2014   Agenda Sunday, July 27 - Registration Open: 10:00 am - 5:00 pm - Pre-Conference: 1:00 pm - 4:30 pm - Orientation Session: 5:00 pm - 6:00 pm Monday, July 28 - Registration Open: 8:00 am - 5:00 pm - Opening Plenary: 9:00 am - 10:00 am - Legislative & Advocacy Update: 10:15 am - 11:30 am - Preparing for the Day on the Hill: 11:30 am - 11:45 am - Concurrent Workshops I: 1:00 pm - 2:15 pm - Regional Caucuses: 2:45 pm - 5:15 pm - Diversity Mixer: 6:00 pm - 8:00 pm Tuesday, July 29 - March to the US Capitol: 10:00 am - 11:00 am - Rally at the US Capitol: 11:30 am - 12:30 pm - Hill Visits: 1:00 pm - 5:00 pm Wednesday, July 30 - Registration and Exhibits Open: 8:00 am - 5:00 pm - Concurrent Workshops II: 9:00 am - 10:15 am - Exhibit Fair: 10:15 am - 12:00 pm - Awards Luncheon: 12:00 pm - 2:00 pm - Annual Meeting: 2:30 pm - 5:30 pm - ADA Celebration: 8:00 pm - 11:00 pm Thursday, July 31 - Registration and Exhibits Open: 8:00 am - 5:00 pm - Concurrent Workshops III: 9:00 am - 10:15 am - Concurrent Workshops IV: 10:30 am - 11:45 am - Concurrent Workshops V: 1:30 pm - 2:45 pm - Legislative Debriefing: 3:00 pm - 4:30 pm - Closing Plenary: 4:30 pm - 5:15 pm * NCIL Board Meetings will occur on Saturday, July 26, 9:00 am - 3:30 pm; and Friday, August 1, 10:00 am - 12:00 pm. NCIL Board meetings are open to the public. Events NCIL Board Meeting: Saturday, July 26; 9:00 am - 3:30 pm -NCIL Board meetings are open to the public. If you plan to attend this event and require an accommodation, please contact tim@ncil.org. Pre-Conference: Sunday, July 27; 1:00 pm - 4:30 pm -This year’s Pre-Conference will focus on the US Department of Labor’s proposed companionship rules, Direct Care Worker overtime, the ACA insurance mandate, and how they could affect people with disabilities and Independent Living organizations. NCIL Orientation Session: Sunday, July 27; 5:00 pm - 6:00 pm -NCIL offers this general session for new NCIL members and first-time Conference attendees. Join us to gain greater insight into NCIL’s history, our Annual Conference, and formal procedures such as voting at the Annual Council Meeting. The Board of Directors will discuss preparations for the March and Rally and much more! Opening Plenary: Monday, July 28; 9:00 am - 10:00 am -A representative of the President’s Administration will offer a national plan of action to demand and win full implementation of our civil and human rights. Don’t miss this exciting 2014 Annual Conference opener! Legislative & Advocacy Update: Monday, July 28; 10:15 am - 11:30 am -Get up-to-date information on the progress of NCIL’s advocacy efforts from the Chairs of NCIL’s Legislative & Advocacy Committees. The Chairs will review and answer questions about NCIL’s advocacy talking points so participants are fully prepared for their Congressional visits on Tuesday. Preparing for the Day on the Hill: Monday, July 28; 11:30 am - 11:45 am -Learn the ABCs of NCIL’s March & Rally, including where to meet, what to bring, important information about our route, what to do in case of an emergency, and how to get home after your Congressional visits.  Regional Caucuses: Monday, July 28 -Regions VI through X: 2:45 pm - 3:45 pm; Regions I through V: 4:15 pm - 5:15 pm -This is your opportunity to strategize for your Congressional visits. Each state should decide exactly who will attend which meeting to ensure that every Senator and Representative will be visited. Please note: separate times are scheduled for Regions I-V and VI-X.  Diversity Mixer: Monday, July 28; 6:00 pm - 8:00 pm -Join the Diversity Committee and its Caucuses for networking, awards, and light refreshments at the inaugural party of the 2014 Annual Conference! March & Rally at the U.S. Capitol: Tuesday, July 29; 9:30 am - 12:30 pm -This annual tradition is your opportunity to take grassroots advocacy to the streets! Participants will march from the Grand Hyatt to Capitol Hill carrying signs and chanting in support of disability rights! Then, marchers will converge in front of the Capitol for an empowering rally. Complementary Do-It-Yourself Protest Sign Kits will be provided to Conference registrants who wish to participate. Capitol Hill Visits: Tuesday, July 29; 1:00 pm - 5:00 pm -The key to a successful Hill visit is planning! It is very important that meetings with legislators are scheduled 4-6 weeks in advance. Contact the legislator’s Appointment Secretary / Scheduler to schedule a meeting for the afternoon of July 29 (after 1:00pm). Explain your purpose and who you represent. It will be easier for Congressional staff to arrange a meeting if they know what you wish to discuss. Exhibit Fair: Wednesday, July 30; 10:15 am - 12:00 pm -Spend some time browsing the products and services offered by our exhibitors, many of which are your fellow NCIL members. The NCIL conference would not be possible without the generous support of our exhibitors and sponsors. Awards Luncheon: Wednesday, July 30; 12:00 pm - 2:00 pm -Join us to celebrate and honor this year’s national award winners! Awards will be presented over lunch. Annual Council Meeting: Wednesday, July 30; 2:30 pm - 5:30 pm -Attend the 2014 NCIL Annual Council Meeting to vote for Board members and resolutions that will guide NCIL in the coming years. This year, elections will be held for: Vice President, Secretary, Diversity Chair, and three Members-At-Large. Elections for Representatives of Regions II, IV, VI, VIII, and X will be held prior to the Conference and the winners will be announced at the meeting. CILs and SILCs must pay their 2014 dues in full by June 30 (30 days prior) to be eligible to vote in person or by proxy.   ADA Celebration: Wednesday, July 30; 8:00 pm - 11:00 pm -Join us as we celebrate the 24th Anniversary of the Americans with Disabilities Act! Come ready to join your fellow advocates in merriment and don’t forget your dancing shoes! Light snacks and non-alcoholic beverages will be available free of charge, accompanied by a cash-bar. Legislative Debriefing: Thursday, July 31; 3:00 pm - 4:30 pm -This session will summarize the advocacy accomplished during the week and serve as a springboard for development of a plan of action that can be implemented at the national, state, and local levels during the coming year. Closing Plenary: Thursday, July 31; 4:30 pm - 5:15 pm -Invited guests will deliver a plenary session on pressing advocacy issues important to the NCIL membership and energize the crowd before we return to our districts and prepare to make change. NCIL Board Meeting: Friday, August 1; 10:00 am - 12:00 pm -NCIL Board meetings are open to the public. If you plan to attend this event and require an accommodation, please contact tim@ncil.org. Workshop Sessions The following workshops have been selected by NCIL’s Annual Conference Subcommittee. Great care has been taken to ensure that the workshops are, as a whole, relevant to this year’s Conference theme and valuable to a cross-section of CIL, SILC, and IL Association staff, board members, consumers, and other IL advocates. - Workshops are classified by target audience: Front Line Staff & Consumers, Advocates & Project Directors, or Executive Directors & Board Members. Workshops are also classified as Newcomer, Experienced, or Appropriate for all levels at the end of each description. Resource Development Track -NCIL’s Prevail Conference seeks to provide the best information to CILs, SILCs, and IL advocates on ways to generate new revenue to support our organizations and advocacy. This year’s Resource Development track gives attendees the opportunity to attend workshops throughout the week of the conference to improve their skills and knowledge of resources for fundraising, development, and revenue generation. -Attendees are welcome to pick-and-choose the workshops that interest them most, but if your organization could use additional funding, you’ll want to take a close look at these workshops. Other workshops target core IL services, advocacy issues, federal updates, and other topics to help participants strengthen our movement and prevail.    Concurrent Workshops I: Monday, July 28, 1:00 pm - 2:15 pm Youth are the Future: Continuing a Legacy of Empowerment, Advocacy, and Change Presented By: Lavinia Ritter This workshop will focus on the importance of youth involvement in CILs and continuing the traditions of advocacy of leaders with disabilities. Our panel will discuss identified best practice strategies for recruiting youth, mentoring youth, developing and encouraging leadership skills, and incorporating these new leaders as part of the fabric of CILs. The interactive discussion will include engaging youth (ages 14-28), ways to develop youth leadership and advocacy skills, and how these efforts are proving successful at various CILs throughout the Commonwealth of Pennsylvania. These topics will be discussed from both the perspective of youth leaders from the Pennsylvania Youth Leadership Network (PYLN) and staff from various CILs throughout Pennsylvania. Target Audience: Frontline Staff & Consumers. Knowledge Level: Experienced. Basic Fundraising Tools Anyone Can Use (Resource Development Track) Presented By: Bianca Barr Fundraising is a team sport, and everyone can help. This session will provide you with 5 basic tools that every CIL and SILC should be using to bolster their fundraising. The best part is that you probably already have the most important resources at your disposal already. Websites, compelling consumer stories, board members, and active donors can all be leveraged to help you raise more money for the important work you do. Target Audience: Executive Directors & Board Members. Knowledge Level: Appropriate for all levels. Legislative & Advocacy Workshop Session This workshop session has been reserved for discussion of a pressing advocacy issue. Details will be in the Conference Program. Target Audience and Knowledge Level: Appropriate for all Audiences. Transit and Disability Rights Advocates: Stronger Together Presented By: Andrew Austin Join NCIL members and Americans for Transit in this interactive workshop focused on why public transit matters and how transit and disability rights advocates can work together to win better public transit service in your community. Americans for Transit was founded to create, strengthen, and unite pro-transit organizations across the country. In many local Campaigns, people will disabilities have led the charge, insisting that great public transit is a human right and political necessity. Join us for this engaging session, where we will equip you with tools to take on this issue locally - and we want to hear from you! Target Audience and Knowledge Level: Appropriate for all Audiences. Legislative & Advocacy Workshop Session This workshop session has been reserved for discussion of a pressing advocacy issue. Details will be in the Conference Program. Target Audience and Knowledge Level: Appropriate for all Audiences.    Concurrent Workshops II: Wednesday, July 30, 9:00 am - 10:15 am Youth Transition: Practice Makes Perfect Presented By: Gail Taylor Life is full of transitions, and one of the more remarkable occurs when youth go out in the world as young adults. When the individual has a disability, it's especially helpful to plan ahead for that transition. This workshop will give you some resources and supports to increase youth's ability to pursue higher education, employment, or independent living, all of which are reinforced by playing a 'real life' decision game, designed by our Youth Transition Team. Come, learn, have fun, and take away some very useful concepts and ideas. Target Audience: Front Line Staff & Consumers. Knowledge Level: Newcomer. Finding and Securing Corporate and Foundation Funders (Resource Development Track) Presented By: Bianca Barr This session discusses the process of finding and securing funding from corporate and foundation funders, from the identification of potential funders to the solicitation of those funders and beyond. Whether your organization has dedicated fundraising staff or not, this session will help you effectively and efficiently select the right corporations and foundations to solicit for support by covering the fundamentals of prospecting, using technology, analyzing guidelines, developing relationships with grantmakers, and soliciting grantmakers whose priorities align with your mission. Target Audience: Executive Directors & Board Members. Knowledge Level: Appropriate for all levels. ADA25 Presented By: Mark Johnson This Plenary will explain the history and status of The ADA Legacy Project and ADA25. It will include details about the ADA Legacy Tour, a summary of activities related to the 25th Anniversary of the Americans with Disabilities Act (ADA), and ideas for local celebrations. Target Audience and Knowledge Level: Appropriate for all Audiences. Quality Beyond Compliance: Taking Charge of Your CIL's True Potential Presented By: Paula McElwee, Darrell Jones, and Richard Petty Weak, ineffectual, or dishonest Centers have the potential to give all of us a bad name, contributing to society's negative perceptions about people with disabilities. Quality matters. We are a movement that seeks to change our world. Mediocre Centers will not facilitate change. What are the tools that can aid CILs in moving into a strong position of quality rather than falling short of compliance? Target Audience and Knowledge Level: Appropriate for all Audiences. Protection and Savings Through Discounted Insurance Presented By: Stephanie Cohen, Golden & Cohen NCIL members have access to discounted programs through National Financial Partners. National Financial Partners is a National Firm specializing in employee benefits; property and casualty; and retirement. Available only to NCIL members, join this session to learn how your CIL or 501 (c)(3) SILC can save significantly on D&O coverage and other insurance products. New to NCIL this year, NFP offers NCIL members enhanced benefits, great customer service, and expertise in regards to compliance and HR issues. Target Audience: Executive Directors & Board Members. Knowledge Level: Newcomer.    Concurrent Workshops III: Thursday, July 31, 9:00 am - 10:15 am Are You Ready? Presented By: Christy Dunaway Are You Ready? Historically, those responsible for emergency preparedness and response on federal, state and local levels have done a poor job of protecting and providing services for individuals with disabilities during and after disaster. Come learn what disability advocates are doing to change that and how you can get involved! There are resources available to assist CILs, and the individuals they work with, to better prepare for disaster. Come learn what those resources are and how to locate those resources when you need them! Target Audience and Knowledge Level: Appropriate for all Audiences. For-Profit: Antagonistic to the Precepts of Independent Living or Its Lifeline? (Resource Development Track) Presented By: Andres Gallegos Centers for independent living need to plan for the uncertainty of the continuation of historical funding sources. One way to do that is to examine the opportunities that exist in establishing a for-profit affiliate. The workshop will explore the use of a for-profit affiliate to advance the principles of independent living; what the legal and practical differences are between a for-profit and not-for-profit entity; how to organize, staff and capitalize a for-profit entity; how to identify existing services that can be offered for-profit and opportunities that exist under the Affordable Care Act and the Medicaid alignment initiatives; and the importance of taking advantage of existing "disabled business enterprise" programs. Target Audience: Appropriate for all Audiences. Knowledge Level: Experienced. What Does Self-Direction Look Like After ACA and DOL? Presented By: Mike Oxford The Affordable Care Act (ACA) and recent changes to the Companionship Exemption with the Department of Labor (DOL) both have consequences for consumer self-direction and self-directed programs. Join the presenters to get an overview on the implications of these laws, and enter into a discussion about strategies advocates can use to maximize consumer control and self-direction under the ACA and DOL regulatory change. Target Audience: Executive Directors & Board Members. Knowledge Level: Experienced. Best Practices in Promoting Employment and Economic Advancement through Partnerships between CILs and American Job Centers Presented By: Rebecca Salon LEAD Center, in partnership with NCIL and the National Association of Workforce Development Professionals (NAWDP), is working to expand (a) effective participation for people with disabilities in the workforce development system; (b) connections between employment and economic advancement goals of people with disabilities through services/supports available in American Job Centers (AJCs); and (c) knowledge about community supports, benefits planning, and accommodations to improve employment outcomes for job seekers with disabilities. This presentation will provide information about best practices that have been field tested at CILs and how to access user-friendly resources that have been developed and piloted by CILs. Target Audience: Advocates & Project Directors. Knowledge Level: Appropriate for all Knowledge Levels. Building Capacity for Full Community Participation: Some Lessons Learned Presented By: Glen White This presentation focuses on how CIL staff can build competencies and use technical assistance to help them expand and build capacity in their communities to increase community participation of CIL consumers. CIL staff will discuss their experiences and successes in helping increase community capacity for full participation, and will share their experiences documenting their community-based efforts for evaluation and quality improvement. Target Audience and Knowledge Level: Appropriate for all Audiences.    Concurrent Workshops IV: Thursday, July 31, 10:30 am - 11:45 am Sex Is An Independent Living Skill Presented By: Alie K. Mainella This workshop will provide participants with research on sexuality education and its intersection with special education and how policy and practice both fall short in teaching young people with disabilities about sexuality and relationships. Participants will leave with the understanding of the way sexuality education is currently taught to youth with disabilities and how Independent Living Centers can fill in the gaps by including topics on sexuality and relationships in their IL Curricula. This workshop will share games and activities, adaptations and accommodations for people with disabilities. It will also spark discussion among participants about this difficult, but important topic. Target Audience and Knowledge Level: Appropriate for all Audiences. Creating a New Training and Development Consulting Business within Your ILC (Resource Development Track) Presented By: June Cowen Creating a new business unit in your ILC to train and consult about IL values and further disability awareness has the potential to not only educate but can produce an entirely new revenue stream for individual Independent Living Programs. Educating Healthcare Entities and businesses on Disability Awareness and Cultural Competence can be a supplemental service that can create new business relationships and alliances that can potentially lead to stronger community ties and mutually beneficial partnerships. Participants in this workshop will be able to learn about the steps in creating a new training and development business unit within an ILC and will also be prepared to meet the challenges in order to meet the successful goals therein. In addition, participants will have the opportunity to engage in a self-assessment of readiness and start an “Action Plan” in pursuing the potential of starting a new venture. Target Audience and Knowledge Level: Appropriate for all Audiences. Legislative & Advocacy Workshop Session This workshop session has been reserved for discussion of a pressing advocacy issue. Details will be in the Conference Program. Target Audience and Knowledge Level: Appropriate for all Audiences. Administration for Community Living - Aging & Disability  Presented By: ACL and Partners The Administration for Community Living, in partnership with CMS and VHA, is developing a No Wrong Door LTSS system across the country with aging and disability networks. Eight states were awarded a Part A Enhanced ADRC Options Counseling grant program. ACL and guests will talk about the national vision for a NWD System for all populations and all payers. Target Audience: Executive Directors & Board Members. Knowledge Level: Newcomer. Resources & Strategies on Managed Care Presented By: Merrill Friedman Presenters from Managed Care Organizations and the IL Movement will provide participants with a range of resources and strategies on Managed Long Term Services and Supports (MLTSS) from the Centers' perspectives, including current best practices in managed care environments, valuation of services and contracts, enhancing service capabilities and reallocating resources for sustainability, and risks that may hinder sustainability or growth. Participants will learn how to prepare for managed care implementation, as well as effective strategies to define and leverage their CIL’s value with Managed Care Organizations. Target Audience: Executive Directors & Board Members. Knowledge Level: Experienced.   Concurrent Workshops V: Thursday, July 31, 1:30 pm - 2:45 pm Sexual Violence: What We Know and What We Need to Know Presented By: Jan Derry Sexual violence is a topic that does not receive as much attention as other forms of violence, yet we know that it happens all too often. Center Staff will provide information about sexual violence, discuss effects of this trauma, share stories from Centers that have worked in this field, and provide resources for increasing knowledge and facilitating healing. The NCIL Task Force on Violence and Abuse is identifying a few quality resources that can be used by CILs and their collaborators in the victim’s services field in addressing this issue both within Centers and with consumers. Target Audience: Appropriate for All Audiences. Knowledge Level: Experienced. Advocacy and Funding: A Two Way Street (Resource Development Track) Presented By: Amber Smock This workshop will examine the types of advocacy work at Access Living, the Chicago CIL, as well as the types of funding streams for Access Living's advocacy work. What types of funding support advocacy work? Can advocacy result in more funding for advocacy work? The changing economy, as well as the changes in advocacy, both play big roles. The workshop will include an overview of the advocacy work done by Access Living's fifteen-member Advocacy Department. Target Audience: Advocates & Project Directors. Knowledge Level: Experienced. The Impact of the Disability Community on Elections Presented By: James Dickson Voter turnout by people with disabilities continues to be less than that of populations without disabilities, yet the disability community represents one of the largest minorities in the country. In this session we will review turnout data collected by Rutgers University and will hear from Democratic and Republican strategists who will discuss the implications of the of the data. You will leave this session with an understanding of the power that the disability vote could have on public policy and strategies to increase voter engagement in our own communities. Target Audience: Front Line Staff & Consumers. Knowledge Level: Newcomer. Legislative & Advocacy Workshop Session This workshop session has been reserved for discussion of a pressing advocacy issue. Details will be in the Conference Program. Target Audience and Knowledge Level: Appropriate for all Audiences. Show me the Money! Finding Resources for Affordable, Accessible Housing Presented By: Ann Denton Show me the Money provides a detailed look at how housing resources are allocated and used, and offers advocacy tips to get a fair share of those resources for people with disabilities. Without access to housing, community integration isn't complete. You will leave the session with information about how resources come to communities, how to be more effective at getting those resources targeted appropriately, and how to find assisted properties in your community. Target Audience and Knowledge Level: Appropriate for all Audiences. Hotels & Lodging   Grand Hyatt Washington We will return to the Grand Hyatt Washington, located at 1000 H St. NW, one block from the Metro Center subway station in downtown Washington, DC. The Grand Hyatt is the official Conference hotel and virtually all events will be held here. A block of rooms has been reserved for NCIL Conference attendees from July 27-August 1, 2014 at a special rate of $269 single / double occupancy (plus tax of 14.5%). Triple and quadruple occupancy is available at $294 and $319, respectively (plus tax). Regency Club rooms are available at a variable rate, based on availability. You must be registered for the Conference to qualify for the NCIL room block and the discounted room rate. To make your reservations online, use NCIL’s custom link (https://aws.passkey.com/event/10745773/owner/544/home), or call the hotel at 800.233.1234 (voice / TTY). Be sure to identify yourself as a NCIL Conference attendee to receive the discounted rate. Reservations received after July 7, 2014 will be accepted on a space availability basis. New - 45 Day Hyatt Guestroom Cancellation Policy Grand Hyatt room reservations cancelled after close of business (5:00 pm Eastern Daylight Time) 45 days prior to arrival will be subject to a non-refundable cancellation charge equal to one night’s room & tax. Cancelled reservations cost money. In order to hold the Conference each year, NCIL is contractually obligated to sell a certain amount of hotel rooms. For the last several years, late cancellations have caused NCIL to be billed for unused rooms. Last year, we narrowly avoided tens-of-thousands of dollars in charges because the hotel sold those rooms to other guests – outside of our group. That was a lucky coincidence. We have to take action to avoid these charges. Please remember that all Conference attendees are required to register for the Conference before reserving rooms at the Grand Hyatt. Please be absolutely sure you can travel to Washington, DC before booking your room. Marriott Metro Center Overflow accessible rooms are available at the Marriott Metro Center, 775 12th Street NW, just one block from the Grand Hyatt. The rate is $179 per night (plus tax of 14.5%). Reservations must be made by June 25, 2014. Please call the hotel at 202.737.2200 for reservations. Be sure to identify yourself as a NCIL Conference attendee to receive the discounted rate. Access, Accommodations, & Resources   Van Parking -The maximum vehicle height for the garage at the Grand Hyatt is 6’ 5”. Grand Hyatt valet staff will park taller vehicles at the Renaissance Washington as space allows. This arrangement will be made available on a first-come, first-served basis and billed at the Grand Hyatt regular self-parking rate of $32 / night. Auxiliary Aids & Services -CART (Communications Access in Real Time), sign language interpreters, assistive listening devices, personal assistants*, accessible materials, and other services will be provided upon request for all NCIL Conference activities. However, participants must arrange their own services for Hill Visits on Tuesday, July 29. Environmental / Chemical Sensitivities -Fragrance and chemicals can be access barriers. To help make this conference accessible to participants for whom chemicals or fragrances are an access barrier, NCIL requests that you come fragrance free. Please refrain from wearing any scented products or washing with them. This includes clothing that has been laundered with fragranced detergent or fabric softening products. Additionally, please completely air out any dry-cleaned clothing before wearing it to the conference. -Smoke can also be an access barrier. It is essential that we maintain a smoke-free environment. If you smoke, please use the designated smoking area located outside the Hyatt. Please refrain from smoking near any other doorways or paths of travel. The hotel entrance at 11st Street should be the least polluted with cigarette smoke and vehicle exhaust, although it unfortunately has steps. Local Service Providers: Wheelchair and Scooter Rental and Repair The route of the NCIL March from the Grand Hyatt to the US Capitol is slightly less than one mile. Many conference attendees rent power chairs or scooters and have them delivered to their hotel to ensure they can participate.  ZASK Medical Supply - Alexandria, VA Phone: 703-354-1266 Email: zaskoo@erols.com Area Access - Falls Church, VA Phone: 703-573-2111 Roberts Home Medical - Germantown, MD Phone: 301-353-0300 Scooterplus / Lenox Medical Supply - Rentals only; delivery available Web: www.lenoxmedicalsupply.com Phone: 1-866 474-4356 or 202-387-1960 ScootAround - Rentals only; delivery available Web: www.scootaround.com Phone: 1-888-441-7575 Local Service Providers: Personal Assistant Services * NCIL’s Personal Assistants will be available during conference hours only. Use the information to the left to arrange your own personal assistant service during non-conference hours. ENDependence Center of Northern VA (CIL) - Arlington, VA Contact: Ruchika Lalwani, PAS Coordinator Phone: 703-525-3268; TTY: 703-525-3553 Email: ruchikal@ecnv.org; Maxim Healthcare Phone: 202-545-6980 (711 for Relay) Email: clduvall@maxhealth.com Airports & Transportation Tips: - Visit www.wmata.com to plan your trip using public transportation. - All public buses, stations, and trains are accessible (when in operation). - Super Shuttle: 800-BLUE-VAN - Battles Transportation: 202-462-8658 - Red Top Cab: 202-328-3333 Reagan National Airport (DCA) Metrorail: The Metro stops adjacent to Terminals B and C. Take the Blue Line to the Metro Center station or the Yellow Line to the Gallery Place / Chinatown station. Both stations are 1-2 blocks from the Grand Hyatt. Fare: $1.35. Red Top Cab: Call to reserve an accessible van 2-3 days in advance. Super Shuttle: standard vans are available outside the Main Terminal. Contact them to reserve an accessible van. Baltimore / Washington International (BWI) Public Transportation: Metrobus B30 departs BWI once every 40 minutes and travels to the Greenbelt Metrorail station. From Greenbelt, take the Green Line towards Branch Avenue. Depart at Chinatown / Gallery Place, 2 blocks from the Grand Hyatt. Fare: $5.35; allow 1+ hour for travel. Taxicabs: Approximate fare to DC is $75. Call 410-859-1100 for details. Van Service: Contact BWI Shuttle at 410-859-1100. Reservations recommended 4 days in advance. Registration  Register Online Register at: ncil.org - online registration - printable registration forms - Personal assistant registration You may register single or multiple people in one transaction by using our online store. Please visit www.ncil.org to register online. Online registrants do not need to complete a hard copy registration form. Register by Mail or Fax If you refer to register by mail or fax, please use a separate form for each registrant. Send completed hard copy forms by fax to (202) 207-0341 or by mail to: National Council on Independent Living 2013 H Street NW / Sixth Floor Washington, D.C. 20006 Onsite Registration Please note that onsite registration fees differ from standard registration fees and plan accordingly. - Full Conference NCIL Member Registration: $305 - Full Conference Non-Member Registration : $430 - Daily Rate: $210 / day Registration Policies Full Conference Registration Fees are per person and include registration for all events and activities, including the Pre-Conference, Awards Luncheon, materials and workshops. If you have any questions, please contact NCIL at 877.525.3400 (voice), 202.207.0340 (TTY), or by email at conference@ncil.org. - Confirmations will be sent to each participant at the email address listed on the registration form. - Individuals must register for the Conference and pay in full before reserving a discounted room at the Grand Hyatt. Please review the Hyatt’s new 45 Day Cancellation Policy on page 13 before reserving your room at the Hyatt. Replacement and cancellation requests must be made in writing and sent to NCIL by fax (202.207.0341) or email (conference@ncil.org) by Friday, July 11, 2014. No refunds will be issued after that date. Registrant Replacement: If it becomes necessary for you to send someone in your place, please contact us as soon as possible. Cancellation: Cancellation requests received by July 11, 2014 are refundable less a $50 processing fee. Personal Assistant Registration: Personal Assistants are not required to pay the registration fee but should fill out a form to receive a badge. Personal Assistants are welcome to attend all Conference events, including scheduled meals and receptions. Personal Assistants may also register online at www.ncil.org. Look for the link to Register a Personal Assistant. Youth Registration Rate: NCIL offers a reduced youth registration fee of $110 to all NCIL members that are 26-years-old or younger. We hope this special rate will allow young people to afford the Conference and organizations to sponsor young people to attend. What to Bring Conference participants often brave blistering heat, massive thunderstorms, and even chilly workshop rooms, all to bring our message to Capitol Hill! Remember to bring along the following items to ensure your comfort and safety: - large plastic bags to cover any batteries or electric devices that might be exposed to rain during the March and Rally, and duct tape to secure them; - attire appropriate for both very hot and chilly temperatures; and - any medications or assistive devices you may need during strenuous activity.   Sponsorship, Exhibits, & Ads Please visit www.ncil.org/sponsor to view complete details on sponsorship, exhibiting, and advertisement opportunities. In addition to the opportunities listed below, NCIL offers Sponsor Packages, which contain an array of benefits for organizations with budgets from $1000 to $15,000+. > Soldier for Justice ($15,000+) > Champion ($10,000) > Revolutionary ($7,500) > Mover & Shaker ($5,000) > Activist ($2,500) > Catalyst ($1,000)  Book Early & Save: Complete your transaction by April 1 to receive 10% off Advertisements and Exhibit Spaces. Member Discount: NCIL Member Centers for Independent Living, Statewide Independent Living Councils, and Independent Living Associations receive a 10% discount on Advertisements and Exhibit Spaces. Advertisements: Advertisements in the Conference Program will be printed in full color and distributed to over 800 Conference participants, Members of Congress, NCIL Board Members, and leaders in the Independent Living Community. > Full-Page: $1,650 > Half-Page: $950 > Quarter-Page: $550 Exhibit Spaces: Exhibits will be displayed for two full Annual Conference days, including an Exhibit Fair on Thursday, July 31. > $2,500 Corporate / For-Profit Group > $1,500 Nonprofit or Government Agency  Visit our online form to select the sponsorship, advertisement, exhibit space, and merchandise you’d like to purchase, or give us a call to find out more about the options presented in this booklet. TIM FUCHS Operations Director (202) 207-0334 (V) x 1105 (202) 207-0341 (FAX) (877) 525-3400 (Toll Free) Registration Form 1. Complete the form 2. Save the form 3. Email the form to Rie@ncil.org 2013 H Street NW, Sixth Floor / Washington, D.C. 20006 Fax: (202) 207-0341 - Prefix and Name: - Title: - Organization: - Address: - City, State, Zip: - Email: - Phone: - Fax: [ ] Check this box if you are a personal assistant to a registered attendee and are therefore not required to pay registration fees. I certify that I am providing personal assistance to: Full Conference Registration: Full Conference registration fees include all events and activities, including the Pre-Conference. Early Bird Rate (must be postmarked by April 30, 2014): [ ] NCIL Member: $190 [ ] Youth Member: $110 (26 & Under) [ ] NCIL Member: $310 Standard Registration (postmarked after April 30, 2014): [ ] NCIL Member: $265 [ ] Youth Member: $110 (26 & Under) [ ] Non-member: $385 Subtotal: $ [ ] I plan to attend the Pre-Conference on Sunday, July 27 (free with full conference registration) Daily Registration: Skip this section if you are registering for the full Conference [ ] Sunday (Pre-Conference) [ ] Monday [ ] Wednesday [ ] Thursday [ ] Friday [ ] NCIL Member: $115 / day [ ] Non-member: $160 / day Subtotal: $ Payment Please charge my: [ ] Visa [ ] MasterCard [ ] American Express [ ] Discover [ ] I'm sending a check Total amount: $ Name on Card: Card #: Expiration: CID / CIV: If paying by credit card, consider mailing or faxing this form; email does not provide encrypted delivery of your personal information. Please make checks payable to National Council on Independent Living (Federal Tax ID: 74-2291620). Auxiliary Aids Materials: [ ] Standard Print [ ] Large Print [ ] Braille [ ] Audio on CD [ ] Text-Only Diet: [ ] Standard Fare [ ] Vegetarian [ ] Salt-Free [ ] Low Colesterol [ ] Other: Accommodations: [ ] American Sign Language [ ] Personal Assistant [ ] Transcripts [ ] Contact Sign [ ] CART [ ] Assistive Listening Device [ ] Other: